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This page provides guidance on how we disseminate and how to submit 果冻影院 staff related news, in particular for inclusion in The Week @果冻影院, the weekly all staff e-newsletter.
The Week @果冻影院 aims to keep staff informed of key information including:
- internal announcements
- news
- events
- training opportunities
- research and volunteering opportunities.
The Week @果冻影院 is compiled and managed by the Internal Communications team. We welcome story ideas from across the university. Given the volume of activity and achievement by 果冻影院 staff and students, this brief policy outlines how we select material for The Week @果冻影院.
Criteria for inclusion
The Week @果冻影院 is the main way in which we communicate must-know information to the 果冻影院 staff body. By providing functional information, which is in the legitimate interests of all staff, 果冻影院 is processing staff data fairly.
As The Week @果冻影院 is a functional email and not a marketing e-newsletter, we cannot include marketing content.
For content to be included in The Week @果冻影院 and on the staff news area of the 果冻影院 website it needs to:
- be clearly relevant to the majority of 果冻影院 administrative and academic staff ("must-know" rather than "nice to know")
- be checked and approved with relevant colleagues
- be written in plain English (see guidance in the 果冻影院 house style on the )
- ideally include images which enhance the story
- include relevant contextual links.
For an event to be included in The Week @果冻影院 it needs to:
- have a confirmed date and time, venue, title, synopsis (guideline 250 words), speaker (if appropriate) and booking contact details
- be an event that is organised by a 果冻影院 department and takes place on the 果冻影院 campus
- be an event which is organised by 果冻影院 with 果冻影院 speakers but takes place at a non-果冻影院 venue
- be relevant to a significant proportion of 果冻影院 administrative and academic staff.
Editorial process
Please . Please note that we do not attach PDFs or documents to the newsletter - we need a title and short description, with a link to the relevant website.
If there are any queries with your submission, the Internal Communications team will work with you collaboratively to arrive at a final version, but where necessary, the Internal Communications team and the Communications Manager have the final decision on format and wording.
For content to be reviewed for inclusion in The Week @果冻影院, please send it聽by midday on Wednesday each week at the latest.
Other channels of publicity
The Week @果冻影院 is for all staff. Given the volume of contributions that we receive, we have to make decisions about which stories and events are most relevant for a wide audience. If we decide not to pursue a story for The Week@果冻影院, there are several other channels you can use to publicise it internally.
Listings for upcoming events should be submitted to the You can submit these for inclusion through the 果冻影院 Events Calendar submission form. Events listings are managed by the 果冻影院 Corporate Events Team.
The Week @果冻影院 will not publicise news or announcements for specialist audience groups.
If you need advice in this area, please contact internalcommunications [at] ucl.ac.uk, for recommendations on a suitable e-mail group or appropriate internal communications channel within a Faculty/School/Department.
If you would like to have a record of a specialist conference you should contact your departmental or divisional newsletter (if available) about publicising this. If a conference is of genuine relevance to a wider audience or high profile, we may choose to cover it in one of the internal communications channels listed above.